Caleb S.
Caleb S.

Extensive Guide on Appendix Writing For Graduating Students

9 min read

Published on: Jul 7, 2022

Last updated on: Jan 30, 2024

Appendix Writing

Struggling to write an effective appendix for your documents?

It's frustrating and time-consuming to structure and present supplementary materials. Without a well-crafted appendix, your document lacks credibility and completeness.

But fret not! Our comprehensive guide will help you master the art of writing an appendix. Our step-by-step tutorial provides the tools and techniques to create a compelling appendix that enhances your content.

Discover essential elements, best practices, and tips for creating an impactful appendix. 

Unlock the secrets of effective appendix writing and elevate your documents. Let's get started!

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What are Appendices in a Paper?

Appendices in a paper are additional sections that contain relevant but non-essential information, supporting materials, or data. 

They provide a place to include details, examples, technical information, supplementary evidence, or lengthy documentation that would disrupt the main text's flow.

Purpose of Appendices

Here is a detailed explanation of the purposes of the appendices. 

  • Providing Additional Details or Examples: Appendices allow the inclusion of extensive information, raw data, questionnaires, or calculations that support the main content.
  • Including Technical Information: Detailed explanations, schematics, or flowcharts can be placed in appendices to cater to readers interested in technical aspects.
  • Presenting Supplementary Evidence or Analysis: Appendices enable the inclusion of additional graphs, charts, or tables that expand upon main body data, reinforcing arguments.
  • Including Lengthy Information or Documentation: Appendices are suitable for housing extensive documentation, such as legal agreements or survey results, without interrupting the main text's flow.
  • Enhancing Clarity and Comprehensibility: Appendices improve overall clarity by providing background information, key term definitions, or research methodology details 

Appendices Vs Footnotes

Here is a list of differences between appendices and footnotes : 


  • Appendices are placed at the end of a document, following the main text and any references or bibliographies.
  • Appendices contain supplementary and detailed information that supports or expands upon the main text. 
  • Appendices are generally longer and can span multiple pages, accommodating comprehensive content.
  • Appendices are typically numbered or lettered (e.g., Appendix A, Appendix 1) for easy reference within the document.
  • Appendices provide in-depth information that is not crucial for understanding the main text but offers additional insights or evidence.


  • Footnotes or endnotes appear at the bottom of the page or at the end of a section or the entire document. The reference is indicated within the main text.
  • Footnotes/endnotes typically include brief explanations, comments, or references related to specific points.
  • Footnotes/endnotes are generally short, often consisting of a sentence or two.
  • Footnotes are numbered consecutively throughout the document, while endnotes are numbered separately for each section.
  • Footnotes/endnotes provide concise additional information, citations, or commentary that enhance the reader's understanding.  

Contents Included In Appendices

The content included in appendices can vary depending on the nature of the document or research being presented.

 Here are some common information that can be included in the appendices:

  • Tables And Charts
  • Figures And Graphs
  • Maps
  • Images
  • Audio Or Video Clips
  • Detailed Textual Descriptions
  • Spreadsheets
  • Lists Too Long For The Main Text
  • Scanned Documents 
  • Raw Statistical Data
  • Original Math And Calculations

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Structuring Appendices: MLA, APA, and Chicago Formats

While the MLA and Chicago formats provide more flexibility in appendix structuring, the APA format offers specific guidelines. 

Here, we'll explain the appendix format in APA terms, which can also be applied to MLA or Chicago formats.

Appendix Titles and Labels:

  • If multiple appendices are present, use alphabetical labels (e.g., Appendix A, Appendix B) and ensure each label is mentioned in the main text.
  • Each appendix should have a distinct title that describes its content. Place the title below the label in bold, using title/headline case.

Formatting the Appendix Page

  • Begin each new appendix on a separate page.
  • Center and bold the label at the top of the page.
  • Below the label, center and bold the title in title/headline case.
  • Maintain the running head if used in the rest of the paper.
  • Follow the same format as the rest of the paper for text content, using indented paragraphs. If there is no text, present the content in the order mentioned in the body text.
  • For multiple tables, figures, equations, etc., label them by the number after the appendix letter (e.g., Table B2).

Placement of Appendices

  • As per the APA Publication Manual (Seventh Edition), appendices should be placed after the reference list or bibliography, serving as the final sections of the paper.
  • However, it's worth noting that some exceptions exist, particularly when citations are used within the appendices. It's recommended to consult your teacher or supervisor for specific guidance in such cases.

By following these guidelines, you can appropriately structure your appendices in accordance ,ensuring clarity and consistency.

How to Write an Appendix?

Adding an appendix to your research paper can provide valuable supplementary information and enhance the overall content. 
To ensure a well-structured and effective appendix, follow these guidelines:

1. Determine the Content:

Identify the type of information you want to include in the appendix. It can be raw data, charts, graphs, images, survey questionnaires, interview transcripts, or any supporting material that enhances your research.

2. Organize and Label:

Create a clear and logical structure for your appendix. If you have multiple appendices, label them with letters (Appendix A, Appendix B) to differentiate between them. 
Each appendix should have a descriptive and informative title that reflects its content.

3. Format Consistently:

Maintain consistent formatting throughout the appendix. Use the same font and font size as the rest of your paper. 
Ensure that any tables, figures, or other visual elements are properly formatted and labeled with clear titles and captions.

4. Place in Sequential Order:

Insert the appendix after the reference list or bibliography. Follow the order in which the appendices are referenced in the main text of your paper. 
Each appendix should start on a new page to ensure clarity and organization.

5. Provide References and Citations:

If you refer to specific appendices in the main body of your paper, ensure to mention their labels to guide readers to the relevant appendix content.

6. Proofread and Revise:

Before finalizing your research paper, carefully review the appendix section. Check for any errors, inconsistencies, or missing information. 
Ensure that the content is relevant, properly presented, and adds value to your research.

Writing Appendices in Different Styles

When it comes to writing an appendix, there are two main styles: APA and Chicago. 
Familiarizing yourself with both formats can be beneficial, as professors may request one or the other. 
Our professional writers have compiled guidelines for both the APA and MLA formats, each with their own unique features and rules.

Appendix APA Format

Appendix APA format is commonly required by professors, so it's essential to follow the guidelines accurately. 
Here are the key rules for writing an APA appendix:

  • Begin with the heading "Appendix" followed by letters (e.g., Appendix A, Appendix B).
  • Place the heading at the top of the appendix, above the appendix title.
  • Maintain the order of information as stated in the paper.
  • Include the appendix after the reference list.
  • Provide page numbers for each appendix.
  • Dedicate a separate page to each appendix, regardless of its size.
  • Include footnotes when necessary.

By adhering to these rules, you can ensure that your APA appendix is well-structured and meets the expectations of your professor.

Here is an example for your better understanding. 

Example of an Appendix in APA Format:

Appendix A - Survey Results

This appendix presents the summarized results of a survey conducted to examine the impact of excessive mobile phone usage on human health and behavior. The survey included questions on usage patterns, physical and psychological effects, and measures taken to manage phone usage. The data collected provides valuable insights into the research topic and supports the findings discussed in the main body of the paper.

Appendix Chicago Style

Writing an appendix in Chicago style closely resembles the APA format with a few minor differences. Consider the following guidelines:

  • Use the term "appendencies" when referring to multiple appendices.
  • Utilize the Times New Roman font with 12-point text size.
  • Display page numbers on the top right of each page, labeled as "Page 1, 2, 3."
  • Exclude page numbers on the front cover.
  • Place the bibliography as the final page, separate from other content.
  • Footnotes can be included within the bibliography.

Here is an example of an Appendix in Chicago Style:

Example of an Appendix in Chicago Style:

Appendix 1: Interview Transcripts

In this appendix, transcripts of interviews conducted with individuals of different age groups are presented. The interviews explored the disadvantages and advantages of using mobile phones. The transcripts capture participants' perspectives on aspects such as social interactions, productivity, privacy concerns, and health implications. These firsthand accounts complement the analysis presented in the main text and offer valuable insights into the topic.

Appendix MLA Format

While the guidelines for appendix MLA format are similar to those of APA, there are a few distinctions. 
Here's what you need to know:

  • Include the appendix before the list of references.
  • Use letters (e.g., Appendix A, Appendix B) to label multiple appendices.
  • Maintain the order of information as presented in the paper.
  • Provide page numbers for each appendix.
  • Dedicate a separate page to each appendix, regardless of its size.

Here is an example of an appendix in MLA format; 

Appendix A: Data Tables

Title: Data Tables on Mobile Phone Usage Patterns

This appendix includes a series of data tables that present findings related to mobile phone usage patterns among a sample population. The tables display statistics on daily usage duration, frequency of phone checks, preferred activities, and types of apps used. The data collected through surveys and observations provide a comprehensive overview of mobile phone usage habits and serve as evidence to support the arguments presented in the research paper.

In conclusion, writing an appendix can greatly enhance the quality and credibility of your academic or research paper. By including relevant supplementary materials, you provide your readers with a comprehensive understanding of your topic.

If you find yourself overwhelmed about how to properly structure an appendix, consider seeking assistance from a custom writing service like

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Frequently Asked Questions

What is the difference between appendix and reference writing?

A reference is a list of the sources of information that were used. It is also called a bibliography. An appendix gives information that is not mentioned in the main text but which you will want to read. 

How long should an appendix be?

Appendixes are pages that are not in the main part of the paper. They can be any length, but they should only have information about the paper. 

Do I need to number my appendices in APA style?

In APA Style, if you have more than one appendix, they should be labeled "Appendix A", "Appendix B" and so on. On the other hand, if you only have one appendix, just call it Appendix. 

Can I cite sources in an appendix?

You can and should include APA citations in your appendices. You use the same citation style as you do for the rest of your paper. Include any sources that you cite in your appendices in your reference list, but do not create a separate reference list for them. 

Caleb S.


Caleb S. (Literature, Marketing)

Caleb S. has extensive experience in writing and holds a Masters from Oxford University. He takes great satisfaction in helping students exceed their academic goals. Caleb always puts the needs of his clients first and is dedicated to providing quality service.

Caleb S. has extensive experience in writing and holds a Masters from Oxford University. He takes great satisfaction in helping students exceed their academic goals. Caleb always puts the needs of his clients first and is dedicated to providing quality service.

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